Collections Management

For assistance with the collections management activities noted below, please contact the U of A Museums at 780.492.5834 or museums@ualberta.ca.

Advisory services provided include:

  • Verifying steps, timelines and deadlines for each process
  • Verifying approval paths as necessary (committees, signing authority, etc.)
  • Liaising with government agencies and national authorities
  • Liaising with related University of Alberta offices
  • Ensuring compliance with U of A Museums and Collections Policy and other university policies
  • Ensuring appropriate forms and documentation are acquired, completed and filed
  • Training

Acquisition of Museum Objects and Specimens

Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES)

  • CITES is an international agreement between governments, of which Canada is a signatory. The CITES authority in Canada issues Scientific Certificates to qualifying Canadian academic institutions to facilitate the transfer of specimens of endangered species across international borders for research purposes. 
  • Museums and Collections Services (MACS) holds the CITES Scientific Certificates on behalf of the entire University of Alberta and processes requests.
  • CITES Import/Export Procedures

Cultural Property Certification

Export Permits – Temporary and Permanent

  • Objects of controlled cultural property included in the Canadian Cultural Property Export Control List require cultural property export permits when they leave Canada. 
  • MACS manages the process for registered collections at the University of Alberta.
  • MACS also maintains a roster of expert examiners who review export permit applications from other institutions, submitted to Canadian Border Services, and manages the process.

Appraisals for Income Tax Purposes

Incoming and Outgoing Loans

  • Registered museum collections borrow and lend objects with other organizations and institutions for purposes including research, display, education, conservation, and authentication.  
  • In all cases, loans require a formal written agreement between lender and borrower clearly outlining the terms and conditions of the loan and the responsibilities of each party.
  • Loans of Museum Objects and Collections Procedure

Deaccessions and Disposition

Insurance

  • MACS coordinates all matters related to insurance of museum collections with Risk Management. This includes an annual review and update, and case-by-case reviews for items on loan (incoming and outgoing).